Workday- Data Privacy

Protecting your personal data is very important to us. We would therefore like to inform you of our procedure for processing your personal data as part of the application process at Bürkert and our application system Workday.

First of all, Bürkert uses your personal data only to conduct the application process to fill vacancies at Bürkert. As part of this, only people who are involved with implementing the application process receive your data. Your personal data is not used outside of the application process.

You will receive the comprehensive information about data protection in our application system Workday below:

Name and contact details of the controller

Bürkert – Teilkonzern Deutschland
(Bürkert Werke GmbH & Co. KG, Christian Bürkert GmbH & Co. KG, Bürkert GmbH & Co. KG)
Christian-Bürkert-Straße 13 – 17
74653 Ingelfingen
Telefon: +49 7940 10 0
Telefax: +49 7940 10 91204

Contacting the Data Protection Officer

You may contact our data protection officer at Datenschutz@burkert.com at any time regarding any issues you may have in regard to data protection.

What is personal data?

Personal data means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more characteristics specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Which data categories do we use in our application system and where do these come from?

The categories of personal data to be processed as part of a potential reason (application phase) specifically include your master data (such as first name, surname, name suffix, nationality), contact data (for instance, private address, (mobile) telephone number, email address), and other data (for example, qualification data, data on work activities, social data, bank details). Special categories of personal data may come under this such as health data if you share this with us within the application process.

Additionally, process data such as information on job interviews (for example, date, place) and services provided by us (such as reimbursement of travel expenses) is processed.

Your personal data is generally collected directly from you as part of the application and hiring process. As well as this, we may have received your data from third parties (for example, human resources consultancies).

For which purposes and on which legal basis is your data processed?

We process your personal data in compliance with the provisions of the EU General Data Protection Regulation (GDPR) and all other relevant laws.

The data processing is primarily used to set up the employment relationship. The primary legal basis for this is Art. 6 Para. 1 b) GDPR along with Section 26 Para. 1 of the German Federal Data Protection Act (BDSG). In addition, your separate consent in accordance with Art. 6 Para. 1 a), 7 GDPR along with Section 26 Para. 2 BDSG (for example, for photographs as part of the hiring process) may be used as a data protection permission requirement.

If necessary, we also process your data on the basis of Art. 6 Para. 1 f) GDPR to maintain our legitimate interests or the legitimate interests of third parties (for example, authorities). This applies to investigating offences in particular (legal basis 26 Para. 1 Clause 2 BDSG) or in the group for the purposes of group management and as part of group-wide processes for internal administration of application data, of administration and further development of our IT systems, of internal communication and other administration purposes.

In so far as particular categories of personal data are processed in accordance with Art. 9 Para. 1 GDPR within the application phase , this is used as part of the employment relationship to exercise rights or meet legal obligations from labour law and social security and social protection law (for example, providing health data in relation to the health insurance provider). This is done on the basis of Art. 9 Para. 2 b) GDPR along with Section 26 Para. 3 BDSG. What’s more, processing health data to assess your ability to work may be necessary in accordance with Art. 9 Para. 2 h) along with Section 22 Para. 1 b) BDSG.

If we want to process your personal data for a purpose that is not mentioned above, we will inform you of this.

Security

We have implemented technical and organisational measures to protect our website and other systems against the loss, destruction, access, modification or distribution of your data by unauthorised persons. Specifically, your personal data that you disclose in the contact form is transmitted in encrypted form. We use the TLS 1.2 (Transport Layer Security) encoding system to do this.

Cookies

We use cookies to track user preferences and optimise the design of our web pages. Cookies are small text files that are stored on your computer when you visit our website. If you wish, you can delete these cookies at any time. However, you may then be unable to access certain functions. Please refer to the help function of your browser for instructions on how to delete cookies.

The first time a page is viewed, a cookie banner appears on the Bürkert career site and also in our application system. You can agree to or reject the use of tracking cookies to analyse the page views of our application system. In addition, we use technically necessary cookies for session management and server load management. You can find more information on the individual cookies and their purpose in our cookie information

Web analysis

Google Analytics

This website uses Google Analytics, an analysis service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. (“Google”).  Google Analytics uses cookies, which are stored on your computer and enable your use of the website to be analysed. The information generated by the cookie about your use of this website is generally transmitted to and stored on a server operated by Google in the USA. Your IP address will therefore be truncated by Google within member states of the European Union or in other states party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with further services relating to website and Internet use. The IP address transmitted by your browser in the context of Google Analytics will not be associated with other data held by Google. You may refuse the use of cookies by selecting the appropriate settings in your browser software. Please note, however, that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by downloading and installing the browser plug-in available under the following link (https://tools.google.com/dlpage/gaoptout?hl=en).

You can find additional information about terms of use and data protection at http://www.google.com/analytics/terms/de.html or at https://www.google.com/policies/privacy/

We wish to point out that Google Analytics on this website uses the extension code »gat._anonymizeIp();« to ensure anonymised recording of IP addresses (IP masking).

Recipients and data transmission

Bürkert will only use your personal data to process the application procedure in order to fill vacancies at Bürkert. Within our company, only people and roles (for example, department, Works Council, disabled employees' representative) process your personal data who or which require this to fulfil our contractual and legal obligations. In particular, this also includes people involved with conducting application processes at Bürkert. Your personal data will not be used outside the application process.

Within our company group, your data is sent to specific companies if these centrally look after (for example, IT centralisation) data processing tasks for companies affiliated within the group.

In addition, in some cases, we use different service providers as part of order processing to fulfil our contractual and legal obligations These external recipients specifically include the service providers commissioned by us in connection with the application process (for example, the Workday application system, service providers for conducting assessments), who provide services for us on a separate contractual basis, which may also include processing of personal data, and the subcontractors of our service providers engaged with our consent.

Data transmission to third countries

We transfer your personal data to third countries, i.e. countries outside of a Member State of the European Union or another state party to the Agreement on the European Economic Area only while taking account of the legal requirements that exist for this and only for specific purposes strictly regulated beforehand as part of your employment relationship or its initiation. In third countries, a data protection level that is comparable to that in the European Union cannot be automatically assumed.

Due to the global structure of the Bürkert group, transfer of personal data to recipients in third countries may be required. Before such a transfer, we always check whether this is permitted on the basis of a legal regulation (for example, based on Article 49 GDPR). We also ensure before such a transfer that the appropriate data protection level required is ensured in the respective third country or at the recipient in the third country. In particular, this may result from an  "adequacy decision" of the European Commission, with which an appropriate data protection level for a specific third country as a whole is established. Alternatively we can also base the data transfer on the “EU standard contractual clauses” or corporate binding rules agreed with a recipient.

The Workday application system is a service provided by Workday Inc, 6110 Stoneridge Mall Road, Pleasanton, CA 94588, USA ("Workday"). The information you submit through Workday is transferred to and stored on servers within the EU. Workday has declared its participation in the EU Cloud Code of Conduct for these services ("Recruiting Module"). In addition, we have agreed an EU Access Policy with Workday so that only Workday employees from third countries with an adequate level of data protection (proven by an adequacy decision of the European Commission) can access our system, for example in the context of technical support.

Your rights

You have the right:

• to receive information free of charge about personal data concerning you and stored by us (right to information)
• to request confirmation as to whether we process personal data concerning you (right to confirmation)
• to request that personal data concerning you is deleted by us without delay, provided that its processing is no longer necessary and that all other GDPR requirements relating to data deletion have also been met (right to erasure)
• to request the immediate correction and completion of inaccurate personal data concerning you (right to correction)
• to request the restriction of processing of your personal data (right to restriction of processing)
• to receive personal data concerning you in a structured, commonly used and machine-readable format (right to data portability)
• to object to the processing of personal data concerning you (right to object)
• You have the right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning you or significantly affects you in a similar way (right to individual decision-making).
• to revoke your consent to the processing of your personal data at any time and with effect for the future.
• to lodge a complaint with the relevant supervisory authority if you consider that the processing of personal data concerning you infringes the GDPR (right to complain).

For further information about your rights, please contact our data protection officer.

Who can I complain to?

You have the option of consulting the data protection officer mentioned above or a data protection authority with your complaint. The data protection authority responsible for us is:

The State Data Protection Officer for Data Protection and Freedom of Information

Baden-Württemberg
Lautenschlagerstraße 20, 70173 Stuttgart
Phone: +49 (0) 7 11/61 55 41 - 0 
Fax: +49 (0) 7 11/61 55 41 - 15
Email: poststelle@lfdi.bwl.de

How long is your data stored for?

In case of rejection, personal data is deleted six months after the end of the application process in compliance with Section 61b Para. 1 of the German Labour Court Act (ArbGG) along with Section 15 of the German Equal Treatment Act (AGG). If you are included in an applicant pool due to your consent, deletion takes place after the period indicated in the declaration of consent expires, if no suitable role can be offered to you. The consent for the applicant pool is obtained separately and can be revoked at any time. We also delete your personal data as soon as it is no longer required for the purposes mentioned above and we also have no legitimate interest that permits longer storage. What’s more, personal data may be stored for the period in which claims against us can be asserted (legal period of limitation of three or up to thirty years).

Changes to our privacy statement

To ensure that our privacy statement always complies with the latest statutory requirements, we reserve the right to make changes without notice. This also applies should it become necessary to amend the privacy statement to take account of new or revised services, such as new service offerings. The new privacy statement will then apply the next time you visit our website.